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Project Administrator job in Queenstown at Tialoc Group

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Project Administrator at Tialoc Group

Project Administrator

Tialoc Group Queenstown Permanent

Reporting to the Project Manager, provide administrative support on project execution duties. Support proposal preparation related to project execution scope and methodology.


  • Perform all related project administration activities on the assigned project for the Project or Construction manager
  • Ensure proper project documents formats are in order
  • Manage all project correspondences and documents
  • Prepare and issue Project Documents including letters, plans, procedures, meeting minutes, etc.
  • Procure office supplies (stationery and pantry items)
  • Manage office equipment inventory
  • Manage office cleaning services including cleaning materials
  • Assist as receptionist whenever required
  • Record and update all office expenditures (office budget) including petty cash claims
  • Assist in minutes taking
  • Organize meeting rooms
  • Assist in onboarding and safety induction coordination with EOHS
  • Follow up on submissions from Subcontractors and Suppliers
  • Monitor daily attendance and staff movement including leave records (monitoring of man hours)
  • SIC application, documentation and approval
  • Security Pass applications, approval and issuance
  • Security access and controls
  • Site EHS related facility management
  • ART regime administrative support
  • Permit to work documentation, receiving and outgoing
  • Risk Assessment, Safe Work Procedures filings
  • PPEs issuance and controls
  • Covid-19 related items issuance and controls
  • Data Managements and Controls
  • Training room, First Aid room and Quarantine room management
  • Manage stickers, labels and signage
  • Other EHS documents control, issuance and managements
  • Compile and file inspection reports after approval by QC Inspectors


  • GCE O Level. Those who do not have the necessary qualification but has more than 2 years’ experience in a similar capacity within the EPC plant construction industry will be considered
  • 2 years of admin experience managing EPC plant construction administration documentation
  • Good written and spoken English
  • Able to multi-task with strong interpersonal skills
  • Good team player
  • Possess a high level of initiative and efficiency
  • Proficient with MS Office (MS Excel and MS Power Point in particular)
  • Alternate Saturdays work week

Recommended Skills

  • Administration
  • Claim Processing
  • Construction Engineering
  • Construction Management
  • English
  • Facility Management
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